Meet Arya · AI Agent

Inventory AI Agent

AI inventory management for manufacturers who cannot afford a stock-out on the shop floor. Ask the agent about stock in plain language. It reads live stock, orders and consumption across every warehouse, points out what needs attention and prepares the next step, such as a purchase indent, for your team to approve.

See the Agent in a Demo Inventory Management module

YouWhich raw materials will run short before the next purchase order arrives?

Reading stock across all warehouses
Checking open purchase orders
Comparing with recent consumption
Flagging items below reorder level
Drafting purchase indents for approval

Result · Items at risk of running short listed by warehouse, with draft indents waiting for the purchase head to approve.

Watch the agent work

It checks the stock. You approve the order.

Demo data

Agent run · 9:00

Read 3 warehouses1,284 items
Compared reorder levels4 items short
Checked open POs2 already ordered
Drafted indents2 items
Waiting for approvalPurchase manager

Below reorder level

PVC Resin

1,240 kg

Masterbatch

62 kg

Ink Black

18 kg

Labels

4,000

Indent IND-560 draftedBased on 90-day consumption.

PVC Resin Grade A2,000 kg
Masterbatch Blue150 kg

Review ApproveSent to purchase ✓

Also flagged

Old blue pigment · no issue in 142 daysSlow moving
HDPE consumption 30% above normalUnusual use
Packing Film, Plant 2 has extraTransfer

The same job, two ways

In a traditional ERP the software stores the data and people do the analysis. In DotOne the agent does the analysis and your team makes the decision.

Traditional ERP

×Open the inventory module and the stock report.

×Filter by warehouse, category and item, one view at a time.

×Export to a spreadsheet and match it against open POs and sales orders.

×Work out by hand which items are short, excess or not moving.

×Raise indents or transfers manually, often after the shortage is already felt.

With the Inventory AI Agent

✓Ask the agent a question, for example "What is below reorder level?"

✓The agent reads stock, movement and orders across every warehouse together.

✓It picks out the exceptions: shortages, excess and slow-moving items.

✓It builds the stock report, ready to share or export.

✓It recommends reorders or transfers and drafts indents for your approval.

What it can see

Stock levels by item, batch and warehouse
Stock movement: receipts, issues, transfers and dispatches
Warehouses and store locations
Open purchase orders and goods receipts
Sales orders waiting to be dispatched

What you can ask

"Which products are below reorder level?"
"Show slow-moving inventory."
"Which warehouse has excess stock?"
"Which items have not moved in the last 90 days?"
"Do we have enough material for the orders due this week?"

What it can do

Monitors stock and alerts the right users when an item falls below its reorder level
Generates inventory reports on request: current stock, ageing, movement and valuation
Identifies anomalies, such as unusual consumption or stock that does not match recent movement
Analyses consumption and stock trends to recommend reorder quantities
Raises purchase indents for approval, within the permissions you set

The agent only acts within the roles, permissions and approval rules you set in DotOne. Anything that changes data can be set to need a person's approval.

Frequently asked questions

What is AI inventory management in DotOne?

It is the Inventory AI Agent working on your live DotOne inventory data. Instead of opening stock reports and filtering them, you ask a question and the agent reads stock, orders and consumption, finds the items that need attention and prepares a report or a next step. In short, it is an AI inventory agent that does the checking your stores team does by hand today.

Can the inventory agent place purchase orders on its own?

Only if you allow it. The agent works within the roles, permissions and approval rules you set in DotOne. You can keep it to recommendations and draft purchase indents, and anything that changes data can be set to need a person's approval.

Does it work across more than one warehouse?

Yes. DotOne tracks stock separately for each store and warehouse, so the agent can compare them, find where stock is short or in excess, and suggest transfers between sites. This works alongside DotOne low-stock alerts and automatic indents, which together make up AI inventory automation in DotOne.

Do we need to change how we record stock?

No. The agent reads the same records your team already creates in DotOne: GRNs, issues, transfers and dispatches. The better those records are kept, the more useful its answers will be. AI stock management builds on good stock entries; it does not replace them.