Leave Management System

Set leave policies once and let DotOne keep every balance right. Employees apply from their phone, managers approve in one place, and approved leave flows straight into attendance and payroll.

  • Leave policies
  • Monthly accrual
  • Mobile apply
  • Holiday calendars

Leave rules that run themselves

Leave sits inside DotOne HRMS, so balances, attendance and payroll always agree.

Leave types and policies

Define casual, sick, earned and other leave types, with the policy that applies to each team.

Accrual and carry-forward

Balances accrue monthly, new joiners get a pro-rated quota, and carry-forward can expire on the date you set.

Apply from the phone

Employees apply for leave and check their balance in the mobile app.

Approvals and notifications

Requests go to the right approver, who can approve or reject them, and everyone is notified.

Holiday calendars by branch

Keep a holiday calendar for each branch or territory, and import it in one go.

Straight into payroll

Approved leave updates attendance, so the month's payable days are right when payroll runs.

How it works in DotOne

From request to payslip, leave follows one path, with the balance updated at every step.

  1. 1

    Set up

    HR sets leave types, policies, accrual rules and branch holiday calendars.

  2. 2

    Accrue

    Balances build up each month, with pro-rated quotas for new joiners.

  3. 3

    Apply

    The employee applies from the mobile app or the web and sees the balance left.

  4. 4

    Approve

    The approver approves or rejects the request, and the employee is notified.

  5. 5

    Pay

    Approved leave updates attendance and feeds the payroll run.

Connected to the rest of your ERP

Ask the HR AI Agent

Flags attendance exceptions, leave clashes and payroll checks before the monthly run.

See what the agent does
YouWhich leave requests are waiting for approval?
YouWho is on leave in the production team next week?
YouShow leave balances for the stores team.

Frequently asked questions

What is a leave management system?

Software that applies your leave policies, keeps each employee's leave balance up to date, and handles requests and approvals, so HR no longer tracks leave in registers or spreadsheets.

Can leave accrue every month?

Yes. Balances can accrue monthly, with pro-rated quotas for employees who join mid-year, and carry-forward that expires on a date you choose.

Can employees apply for leave on their phone?

Yes. Employees apply and check their balances in the DotOne mobile app.

Can different branches have different holidays?

Yes. Holiday calendars are kept per branch or territory and can be imported.

Does approved leave reach payroll?

Yes. Approved leave updates attendance, which payroll uses for payable days.

See leave handled end to end

In a 30-minute demo we set a leave policy, apply from the mobile app, approve it and show it in payroll.