Most delays are not in the work itself but in the wait between steps: a PO waiting for a signature, an indent nobody raised, a dispatch the accounts team did not hear about. DotOne moves work to the next person as soon as a step is done.
A purchase moves through the same rules every time, so no step waits on someone remembering it.
Waiting too long? It moves to the next approver you have set.
Diagram shows demo data.
You decide the rules. DotOne applies them every time a record is saved, so routine steps do not depend on someone remembering.
Every approver sees one list: purchase requests and orders, warehouse documents, leave, expenses, loans, payroll runs and work orders, with approvers set per module.
Notify the right people when stock is low, an order is late or a quality check fails.
When an item falls below its reorder level, a purchase indent is raised for the buying team.
A confirmed order can move to stores for picking, production for planning or accounts for billing.
If an approval or task waits too long, it is escalated to the next person you have set.
Tasks go to roles, not just names, so work continues when someone is on leave.
A typical workflow is a set of small rules. Here is how a purchase moves from low stock to an approved order.
An item falls below its reorder level.
DotOne raises a purchase indent for the buying team.
The PO is prepared and sent to the approver set for that amount.
If it is not approved in time, it goes to the next approver.
Once approved, it goes to the vendor and stores is told what to expect.
Looks across departments for stuck approvals and hand-offs, and nudges the right people.
See what the agent doesThe route a document takes before it is final: who must approve a purchase order, a leave request or a payroll run, and in what order. In DotOne, approvers are set per module and every pending approval lands in one inbox, where stuck approvals can be reassigned.
Common ones are purchase and quotation approvals, low-stock indents, alerts on late orders or failed checks, and hand-offs from sales to stores, production and accounts.
No. Workflows are set up as rules on documents and roles. Our onboarding team helps you set up the first ones.
You can route tasks to roles and set escalations, so work moves to the next person if it waits too long.
Workflows follow fixed rules. AI agents add judgement on top, such as spotting stuck work or drafting the next step. See AI automation.
Bring one approval or hand-off that slows you down today, and we will set it up in DotOne during a 30-minute demo.