Meet Kian · AI Agent

Purchase AI Agent

A procurement assistant that works on your indents, vendor quotes, purchase orders and goods receipts in DotOne. Ask which vendor gives the best overall deal, which rates have gone up or which deliveries are late. The agent reads the data, points out what needs a decision and drafts the purchase order for your team to approve.

See the Agent in a Demo Purchase Management module

YouWhich vendor should we buy PVC Resin from for the approved indent this week?

Reading the approved indent
Collecting quotes from three vendors
Comparing price, payment terms and delivery
Checking each vendor's past delivery record
Drafting the purchase order for approval

Result · A side-by-side comparison of the quotes, with a draft PO for the recommended vendor waiting for the purchase head to approve.

Watch the agent work

It compares the quotes. You approve the PO.

Demo data

PVC Resin, 5,000 kg IND-612

Shree PolymersOm IndustriesMetro ChemRate / kg₹92.50₹90.80₹94.00Terms45 days15 days30 daysDelivery5 days12 days7 days

Agent run · 10:30

Read approved indentIND-612, PVC Resin
Collected quotes3 vendors
Checked past deliveriesLast 6 months
Drafted POShree Polymers
Waiting for approvalPurchase head

PO-3318 draftedShree Polymers: best terms and on-time record.

PVC Resin Grade A5,000 kg
Value₹4.63 L

Review Approve POSent to vendor ✓

Rates and deliveries

HDPE granules · ₹4/kg above last POPrice up
PO-3290 · Masterbatch, 3 days lateLate
PO-3301 · Packing FilmOn time

The same job, two ways

In a traditional ERP the software stores the data and people do the analysis. In DotOne the agent does the analysis and your team makes the decision.

Traditional ERP

×Collect vendor quotes over email and phone, then type them into a spreadsheet.

×Look up the last purchase rate for each item by hand.

×Compare price, payment terms and delivery dates line by line.

×Chase vendors for late deliveries only when stores raise the alarm.

×Create each purchase order manually from the approved indent.

With the Purchase AI Agent

✓Ask the agent, for example "Compare the quotes for HDPE granules."

✓The agent reads indents, quotes, past POs and receipts together.

✓It flags rates above the last purchase price and deliveries running late.

✓It builds the comparison table, ready to share or export.

✓It recommends a vendor and drafts the PO for your approval.

What it can see

Purchase indents and their approval status
Vendor quotations: price, payment terms and delivery dates
Purchase orders, open and closed
Goods receipts and quantities received against each PO
Last purchase rate for each item and vendor

What you can ask

"Which vendor quote is best for this indent?"
"Which items cost more than last time we bought them?"
"Which purchase orders are past their delivery date?"
"Which approved indents do not have a PO yet?"
"How has Shree Polymers delivered against promised dates this quarter?"

What it can do

Compares vendor quotes on price, payment terms and delivery date
Flags rates that have changed against the last purchase
Tracks open POs and alerts buyers when a delivery is late
Drafts purchase orders from approved indents for your approval
Prepares reminders to vendors for overdue deliveries

The agent only acts within the roles, permissions and approval rules you set in DotOne. Anything that changes data can be set to need a person's approval.

Frequently asked questions

What does the Purchase AI Agent do in DotOne?

It works on your purchase data: indents, quotes, purchase orders and goods receipts. You ask a question, such as which vendor to buy from or which deliveries are late, and the agent reads the records, picks out what needs a decision and prepares the comparison, reminder or draft PO.

Can the agent send purchase orders to vendors on its own?

Only if you allow it. The agent reads DotOne data and prepares things. It works within the roles, permissions and approval rules you set, and anything that changes data, such as creating or sending a PO, can be set to need a person's approval.

How does it judge which vendor is best?

It puts price, payment terms and delivery date side by side, along with how each vendor has delivered on past orders. It then suggests a vendor and shows why, so your buyer can agree or choose differently.

Do we need to change our purchase process?

No. The agent reads the same indents, quotes and GRNs your team already records in DotOne. The more complete those records are, the more useful its comparisons and alerts will be.